May Diocesan Communicator
No. 5/2020
 
Note:  Please contact Sheila Wickenheiser at 800-562-9745 ext. 131 for questions/problems regarding receipt of the Diocesan Communicator.  The Communicator is available on the Diocesan website at www.dioceseofmarquette.org
 
Inside 


Office of the Bishop
Religious Freedom Week 2020:  For the Good of All
 

Office of the Chancellor
Our Lady of America Apparitions

Department of Evangelization & Education
Faith Formation
See the See Cancelled

Communication Services
Employment Opportunities
In Response to Covid-19
Sacraments and RCIA Photos
 

Financial Services
Paycheck Protection Program Recipients to Recall Laid Off Employees
Small Business Administration Loans through CARES Act
Payment Suspensions from April 1 – September 30, 2020
2020-21 Benefit and Insurance Rate Information
Standardized Personnel Policy Reminder
Postponed: St. Joseph Association (Good Shepherd Sunday) Collection
2020 Parish Annual Financial Report (PAFR)
Annual Investment Pool Video Conference
World Church Combined Collection – June 13/14th, 2020
 

Department of Stewardship & Development
#iGiveCatholic Together Ending Soon
Legacy of Faith
Stewardship e-News
Development Roundtable
Creating a Will
Tax Benefits of the CARES Act
 

Bulletin Announcements
Catholic Bishop Abuse Reporting Service
Diocesan Victim’s Assistance
World Church Combined Collection – June 13/14th, 2020
 

Addenda
Addendum #1 – Religious Freedom Talking Points
Addendum #2- Employee Recall Letter – Template
Addendum #3 - Reasonable Assurance Letter Template (Seasonal Employees)
Addendum #4 – Paycheck Protection Program Application Form
Addendum #5– PPP Application Sample
Addendum #6 – Paycheck Protection Program Application Form-Addendum A - Updated-4.7.2020
Addendum #7 – MCC Retirement and Medical Annual and Monthly
Addendum #8 - Annual Update for Benefits 2020-21
Addendum #9 - Supplemental Personnel Policies
Addendum #10 - World Collection 2020 Bulletin Insert

Addendum #11 - Complete May 2020 Diocesan Communicator (old-style format)

IMPORTANT DATES & DEADLINES
  • 06-13-2020  World Church Collection (Administration & Finance)
  • 06-14-2020  World Church Collection (Administration & Finance)
  • 06-16-2020  Annual Investment Pool Video Conference (Administration & Finance)
  • 07-31-2020  World Church Collection Remittance Deadline (Administration & Finance)
  • 08-15-2020  National Church Collection (Administration & Finance)
  • 08-16-2020  National Church Collection (Administration & Finance)
  • 08-31-2020  Parish Annual Financial Report Deadline (Administration & Finance)
  • 09-01-2020  Supplemental Personnel Policy Change Deadline (Administration & Finance) 
 
OFFICE OF THE BISHOP
Bishop John F. Doerfler
 
RELIGIOUS FREEDOM WEEK 2020: FOR THE GOOD OF ALL
Religious Freedom Week takes place from June 22-29, 2020, and begins with the Feast of St. John Fisher and St. Thomas More, and ends with the Solemnity of Sts. Peter and Paul, and includes the Feast of the Nativity of St. John the Baptist. 
 
During Religious Freedom Week, Catholics are encouraged to pray and act each day for religious freedom. The Pray-Reflect-Act series aims to help Catholics build solidarity with people of faith who are persecuted abroad and find strength to carry out the mission of the Church here in the United States.
 
Talking points are available for your use during the week.  Addendum #1: Religious Freedom Talking Points.
 
http://www.usccb.org/issues-and-action/religious-liberty/religious-freedom-week/index.cfm. The website contains a bulletin insert, social media downloads with prayer intentions, lectionary notes for Sunday, June 28th, as well as other resources.  An animated video promoting Religious Freedom Week is available to be shared.  Please distribute these materials through your channels where
appropriate.
 
OFFICE OF THE CHANCELLOR
Very Rev. Daniel Moll

OUR LADY OF AMERICA APPARITIONS
Recently a determination was made regarding the alleged apparitions of Our Lady of America. It was concluded that the alleged apparitions were not of supernatural origin. Please see the following article for further information regarding this matter: https://www.catholicnews.com/services/englishnews/2020/bishops-say-our-lady-of-america-apparitions-were-not-supernatural.cfm.

 
DEPARTMENT OF EVANGELIZATION & EDUCATION
Mark Salisbury
 
Faith Formation

SEE THE SEE CANCELLED
See the See, which usually occurs in the fall has been cancelled. Due to lessening attendance over the past few years, it has been decided to focus on supporting youth faith formation in other ways.
 
COMMUNICATION SERVICES
John Fee
 
EMPLOYMENT OPPORTUNITIES
The U.P. Catholic Newspaper is an excellent place to advertise your current or future staff & school position openings. We are delivered directly to over 16,000 homes throughout Michigan’s Upper Peninsula. Parish rates are available. Contact Deacon Steve at 906-863-7460 or ads@dioceseofmarquette.org.
 
IN RESPONSE TO COVID-19
Check out what the Diocese of Marquette is doing in response to COVID-19, at www.dioceseofmarquette.org/response. Here you will find livestream Masses as well as directives and recommendations from Bishop John Doerfler, information for parishes on how to set up livestreams for priests wishing to broadcast when they celebrate private Masses, spiritual resources, links to Catholic radio and diocesan social media, parish/school financial assistance information, donation information, health information and more.
 
SACRAMENTS AND RCIA PHOTOS
Please send photos of First Communion, Confirmation and RCIA groups for publication in The U.P. Catholic’s annual Sacraments and RCIA issue. Be sure to list names (left to right) front row, second row, third row, back row, etc. Photos may be sent by e-mail to news@dioceseofmarquette.org or mailed to The U.P. Catholic, 1004 Harbor Hills Dr., Marquette, MI 49855.
 
FINANCIAL SERVICES
Timothy Thomas
 
PAYCHECK PROTECTION PROGRAM RECIPIENTS TO RECALL LAID OF EMPLOYEES
Parishes and schools that received funding from Paycheck Protection Program (PPP) loans must offer jobs back to employees that were laid off. As such, these employees will no longer be eligible for unemployment compensation. Parishes and schools should bring employees back as soon as PPP funds are received and ensure that employees are paid as normal for the eight weeks following receipt of funds. Employers should use the Addendum #2 letter template to send to laid off employees.
 
Under Michigan law, unemployment benefits are denied to seasonal employees who have been given a "reasonable assurance" of returning to their position at the start of the next season. Please use the Addendum #3 or Addendum 3a(Word) template to send to seasonal staff to meet the requirements of the “reasonable assurance” notice. Seasonal employees should only be paid through the original date employment was supposed to cease (e.g. if the plan was for a DRE to end seasonal employment at a particular date and not scheduled to be paid again until Fall). If any employee files for unemployment outside of the regular seasonal term, employers need to protest this claim to the Unemployment Insurance Agency.
 
Please contact Tim Thomas with any questions at: tthomas@dioceseofmarquette.org
 

SMALL BUSINESS ADMINISTRATION LOANS THROUGH CARES ACT
Parishes and schools in need of financial assistance may now apply for CARES Act funding from the Small Business Administration. Please find the necessary form to complete these applications attached Addendum #4. This information can also be found by visiting the diocesan website at www.dioceseofmarquette.org/response and clicking on the Parish-School Financial Assistance tab. Please also find the attached sample application form (Addendum #5).
 
Please note that parishes and schools must also include the attached Addendum A (Addendum #6) to loan applications.
 
Once copies are completed, signed, and reviewed, the applications should be sent to a local SBA Participating Lender.  Please click here to find a participating lender in your area.
 
Note: to complete the “average monthly payroll” field, parishes and schools will first need to access the “I have 2019 Payroll Costs” report from Paycor. 1099 employees should be removed from calculations.
 
Parishes and schools will then need to add monthly health and retirement costs to calculate total monthly payroll spending. Please use the spreadsheet showing health and retirement costs (Addendum #7) for diocesan parishes and schools for your calculation.
 
If you have any questions regarding your parish/school Paycheck Protection Program (PPP) application or need to review your application before review before submitting them to your SBA Participating Lender, please contact Tim Thomas at: tthomas@dioceseofmarquette.org, Carol Parker at: cparker@dioceseofmarquette.org, John Waldo at: jwaldo@dioceseofmarquette.org, or Irene McCauley at: imccauley@dioceseofmarquette.org for additional assistance.
 
The diocese is also working on a supplemental lending program that will provide low interest to funds to parishes and schools in need during the closure. More information on this program will be provided as soon as it is available.
 

PAYMENT SUSPENSIONS FROM APRIL 1 - SEPTEMBER 30, 2020 INSURANCE
Parishes and schools experiencing financial strain from the effects of the coronavirus may defer payments for needy parish loans, hymnal loans, rents, UPCSA balances, U.P. Catholic subscriptions, and service agreements between April 1, 2020 and September 30, 2020.
 
Please note that diocesan staff will continue to bill during this period. Parishes and schools are asked to continue payments for these debts and services if they are able to do so.
 

2020-21 BENEFIT AND INSURANCE RATE INFORMATION
Please find 2020-21 Benefit and Insurance rate information in Addendum #8 of this Communicator. If you have any questions regarding rate changes, please contact Carol Parker at cparker@dioceseofmarquette.org.
 

STANDARDIZED PERSONNEL POLICY REMINDER
All parishes and missions are reminded that changes to the supplemental portion of the Standardized Personnel Policy are due to the Diocese by September 1, 2020. Any parishes planning to add or remove sections which affect benefits administered by Michigan Catholic Conference (including short-term or long term disability benefits, as well as health, dental, vision, or life insurance coverage) should also contact MCC by no later than September 1, 2020 to ensure that these benefit changes are processed for the 2020-2021 fiscal year.
 
If you are unsure of whether your parish submitted changes to its supplementary personnel policies, please contact Irene McCauley to verify that your policy was received and approved. All parishes must submit parish supplemental policy drafts to imccauley@dioceseofmarquette.org before implementing new policies at their parishes. Once supplemental policies are approved by the Diocese, copies will be returned to the parish for approval by the pastor and parish finance council before taking effect.
 
Parish bookkeepers are also reminded that all parish employees must also sign policy acknowledgement forms to be recorded in employee personnel files. 
 
A copy of the supplemental personnel policies can be found on the diocesan website at http://www.dioceseofmarquette.org/administrativepolicies and in Addendum #9 of this Communicator.
 

POSTPONED ST. JOSEPH ASSOCIATION (GOOD SHEPHERD SUNDAY) COLLECTION
The annual Good Shepherd Collection to benefit the St. Joseph Association has been postponed. The collection was originally scheduled to be taken up the weekend of May 2nd/3rd in all parishes. We will provide more details concerning the new collection date and promotional schedule as soon as the collection is rescheduled. Please contact Irene McCauley with any additional questions at imccauley@dioceseofmarquette.org.
 

2020 PARISH ANNUAL FINANCIAL REPORT (PAFR)
The 2020 Parish Annual Financial Report will be available online on the Diocesan website at dioceseofmarquette.org/pafr on June 15th, 2020. PAFR submissions will be due to the Diocese by August 31st, 2020 and must include a Statement of Financial Position/Balance Sheet and Statement of Revenue & Expense/Income Statement attachment for each parish submission. Please contact Irene McCauley at imccauley@dioceseofmarquette.org or at 1-800-562-9745, ext. 135 with questions on PAFR submission requirements or for general form assistance.
 

ANNUAL INVESTMENT POOL VIDEO CONFERENCE
Please mark your calendars now to attend the Annual Investment Pool Video Conference.  This year’s conference will be held on June 16th, 2020 from 4:00-6:00 p.m. ET.  Please use the following link to register for this event: https://form.jotform.com/70323169336151.
 

WORLD CHURCH COMBINED COLLECTION - JUNE 13/14TH, 2020
All parishes in the Diocese of Marquette will be taking up the 2020 World Church Collection on June 13/14th, 2020. The World Church Collection supports the following outreach ministries to the Universal Church: the Catholic Relief Services Overseas Fund, the Holy Land & National Communications collection, and the Peter’s Pence collection (Collection for the Holy Father). Parish bookkeepers are advised to divide unspecified World Church fund donations evenly between the three individual collections using the Collection Counting Sheet. Bookkeepers may then complete their Combined Collection Transmittal forms to include with their payment to the Diocese. These collection resources can be found at dioceseofmarquette.org/administrativepolicies. Please make checks out to “Diocese of Marquette-World Church Collection.”
 
Please see the Bulletin Announcements section for an announcement that can be placed in your parish bulletins to promote this collection.  Parishes may also print and use the Addendum #10 World Church Collection flyer as an optional bulletin insert. Thank you for your attention to this very important matter.
 
 
DEPARTMENT OF STEWARDSHIP & DEVELOPMENT
Terri Gadzinski

#IGIVE CATHOLIC TOGETHER ENDING SOON!
The #iGiveCatholic Together platform will close for donations on June 30, 2020 (to prepare the site for Giving Tuesday 2020 on Dec 1). Parishes that have been receiving offertory donations via this emergency platform should consider adding an online donations option on the parish website at this time. Contact Terri for assistance and suggested vendors. tgadzinski@dioceseofmarquette.org.
 
Since late March, 35 parishes & organizations have received gifts on this platform, with an average gift amount of $92.54. Online giving will continue at https://marquette.igivecatholic.org/ until June 30, 2020.
 

LEGACY OF FAITH
  1. Catholic Service Award Nominations: Due June 1. Click here for more info.
  2. Faith Formation Grant Evaluations due June 30, 2020. If your parish was unable to complete its LOF funded program, please click here to learn more about your options.
  3. Catholic Schools Grant Reports due June 15, 2020. Click here to complete your report.
  4. Catholic Missionary Disciples Grants: Click here to learn more, and here to apply.
  5. Faith Formation: Thanks to all who submitted applications by May 1 for faith formation grants. Announcements will be made in June and payments in July.Contact Angelina at ajuidici@dioceseofmarquette.org for more information.
 
STEWARDSHIP E-NEWS
The Diocese of Marquette is now on Flocknote! Invite followers to subscribe here. We do not share subscriber emails outside of our organization.

DEVELOPMENT ROUNDTABLE
The next Development Roundtable is June 24 at 4PM Eastern and will be conducted as a Zoom meeting. Professionals from two fundraising firms that are currently doing parish work in our diocese at this time will be guest speakers. Discussion topics include responding to people’s need to give during the pandemic, and what the outlook is Church development in the next year or so.
The Development Roundtable is an informal networking, learning, friendship and fellowship group that meets 3x/year to share best practices, encourage fundraising grounded in prayer and gratitude, and support one another in our respective roles. All clergy and laity in our diocese interested in fundraising and development as ministry are welcome. Email Terri at tgadzinski@dioceseofmarquette.org to be added to the list to receive email invitations. 
 

CREATING A WILL
According to Google Trends, Americans are researching “creating a will” more than ever before. Use your diocesan planned giving website, which has accurate and up-to-date information and a bevy of resources for parishioner engagement. Contact Terri for assistance tgadzinski@dioceseofmarquette.org.

 

TAX BENEFITS OF THE CARES ACT
Share this informative article about why a gift from your IRA may still be a good idea in your parish bulletin, website or email communications.
 
BULLETIN ANNOUNCEMENTS
 
CATHOLIC BISHOP ABUSE REPORTING SERVICE
The Catholic Bishop Abuse Reporting Service (CBAR) has been established to receive reports of sexual abuse and related misconduct by bishops and to relay those reports to proper Church authorities for investigation. To make a report, visit ReportBishopAbuse.org or phone (800) 276-1562. When a report includes a crime, such as the sexual abuse of a minor, it will also be reported to civil authorities. Otherwise, reports will be kept confidential. We always encourage you to report the incident to local civil authorities.
 

DIOCESAN VICTIM'S ASSISTANCE
If you know of an incident of the sexual abuse of a minor by anyone in Church service including a member of the clergy, a religious, a lay employee or volunteer we encourage you to come forward so that we can take action to protect others and help those who have been harmed to find healing.

We are open to and respect your complaint; you are important. We want to make this process as safe as possible.
Victims Assistance Coordinators are there to help those who have been harmed through the difficult and sometimes painful process of healing and hope.

To contact a Victim’s Assistance Coordinator, call: Stephen Lynott at (844) 495-4330 or Diane Tryan at (844) 694-4362.
Or write: Victims Assistance Coordinator; c/o Catholic Social Services of the UP; 1100 Ludington St. Suite 401; Escanaba MI 49829
Please mark the letter "Personal and Confidential" and indicate in your letter how you wish to be contacted (by phone or by letter).
 
To contact the Michigan Attorney General’s office, call:
(844) 324-3374 or send an email to: aginvestigations@michigan.gov
The Diocese of Marquette reports all allegations to the appropriate civil authorities.
 

WORLD CHURCH COMBINED COLLECTION - JUNE 13/14TH, 2020
 
Catholic Relief Services Overseas Fund
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Funds will help six Catholic agencies to provide relief and support to struggling communities and to work toward peace and reconciliation among our marginalized brothers and sisters here and around the world. 
 
Holy Land & National Communications Collection
The political, religious, and military challengers in the Holy Land are more complex than ever. The wars, unrest, and instability have been especially hard on Christians. The Holy Land Collection offers hope to the Holy Land Christians in these times of hardship. The National Communications collection helps connect people to Christ, here and around the world, through the internet, television, radio, and print media. A portion of the funds collected will remain here in the Diocese of Marquette to support our local efforts.
 
Peter’s Pence Collection (Collection for the Holy Father)
The Peter’s Pence Collection enables the Holy Father to respond with emergency financial assistance to requests to aid the neediest throughout the world—those who suffer as a result of war, oppression, and natural disasters. It likewise provides the faithful with a tangible opportunity to not only empower the weak, defenseless, and voiceless, but also sustain those who suffer.
 
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