Note: Please contact Sheila Wickenheiser at 800-562-9745 ext. 131 for questions/problems regarding receipt of the Diocesan Communicator. The Communicator is available on the Diocesan website at www.dioceseofmarquette.org.
Office of the Bishop
Save the Date: “How to Invite People Back to Mass” Webinar
Office of the Chancellor and Divine Worship
Ash Wednesday Distribution of Ashes
Faculties to Confirm
Priest & Deacon Letters of Good Standing
Time of Easter Vigil
Change in Roman Missal Wording
Department of Evangelization & Education
Spring Study Day
Pilgrimage Bulletin Announcement
Parishes/Schools Eligible to Apply for PPP Forgiveness Now
Discontinuation of Families First Coronavirus Response Act Leave
Flexible Spending Accounts & COVID-19 Relief
Bookkeeper Guidance MCC Lay Employee Retirement Plan Credit Eligibility
Health Plan Scam Phone Calls
Contact Department of Administration & Finance for Hiring Assistance
Performance Evaluation Forms
Tamper Evident Collection Bags
U.P. Catholic Newspaper Collection – February 13th-14th, 2021
Marquette Diocesan Catholic Schools Collection – February 17th/21st, 2021
St. Joseph Association (Good Shepherd Sunday) Collection
Collection Remittance Deadlines
2022 Collection Schedule
Annual Investment Pool Virtual Conference
Department of Stewardship & Development
Legacy of Faith News
What Does the CARES Act Extension Mean for You?
Collection for The U.P. Catholic Newspaper
Collection for Diocesan Catholic Schools
Addendum #1 – Faculties to Confirm
Addendum #2 – Spring Study Day
Addendum #3 - PPP -- Loan Forgiveness FAQs (October 13, 2020)
Addendum #4 - Trauma Support Handouts
Addendum #5 - Phone Scam Warning
Addendum #6 - DOM Performance Evaluation Form (completed by Supervisor)
Addendum #7 - DOM Performance Evaluation Form (completed by Employee)
Addendum #8 - CONNOVER XT Church Order Form
Addendum #9 - How to Seal XT Closure Bags
Addendum #10 - 2022 Collection Schedule
Addendum #11 – CARES Act Tax Incentives Extended – With a Small Boost
Addendum #12 - February 2021 Diocesan Communicator (old-style format)
IMPORTANT DATES & DEADLINES
- 2-13-2021 U.P. Catholic Newspaper Collection (Administration & Finance)
- 2-14-2021 U.P. Catholic Newspaper Collection (Administration & Finance)
- 2-17-2021 Diocesan Catholic Schools Collection (Administration & Finance)
- 2-21-2021 Diocesan Catholic Schools Collection (Administration & Finance)
- 2-28-2021 Mission Collection Remittance Deadline (Administration & Finance)
- 3-15-2021 Bibianne Bessette Scholarship Submission Deadline (Administration & Finance)
- 3-23-2021 Chrism Mass and Spring Study Day
- 4/24/2021 St. Joseph Association (Good Shepherd Sunday) Collection (Administration & Finance)
- 4/25/2021 St. Joseph Association (Good Shepherd Sunday) Collection (Administration & Finance)
OFFICE OF THE BISHOP
Bishop John F. Doerfler
CHRISM MASS, TUESDAY, MARCH 23, 2021
This liturgy is scheduled at 3:00 PM EDT, at Saint Peter Cathedral. A memorandum from the bishop will been sent to the priests of the diocese by email and will include a registration / attendance form to be completed on-line.
Each pastor of a parish or group of parishes may invite one delegate to represent their parish or to represent the group of parishes that are linked (one delegate per pastor). Attendance will be limited to active and senior priests and the delegates.Please look to your email for the memorandum in February 2021.
SAVE THE DATE: "HOW TO INVITE PEOPLE BACK TO MASS" WEBINAR
You are asked to save the date for an upcoming webinar to help parishes invite people back to Mass. The webinar is scheduled for March 18, 2021, at 2 pm ET. Priests are invited to attend and are encouraged to invite key parish leaders to join, as well. Further information will be sent out by the Department of Ministry Personnel in the near future.
OFFICE OF THE CHANCELLOR AND DIVINE WORSHIP
ASH WEDNESDAY DISTRIBUTION OF ASHES
The Diocese of Fort Worth produced a video demonstration for the distribution of ashes in time of pandemic. The video can be viewed at the following link: https://www.youtube.com/watch?v=l8-wGmo1DaI&feature=youtu.be.
Rev. Daniel Moll
FACULTIES TO CONFIRM
Father Dan Moll has provided information regarding the specific faculties priests have in regards to Confirmation and the situations requiring the permission of the bishop to confirm. If you have any questions regarding the information provided in the document, please contact Fr. Dan at: email@example.com or call 906-227-9154. Addendum #1 - Faculties to Confirm.
PRIEST & DEACON LETTERS OF GOOD STANDING
Priests or Deacons of the diocese that will be traveling outside of the Diocese of Marquette should request a Letter of Good Standing prior to their departure. As the letter needs to be signed by the Chancellor, the request should be submitted as soon as possible. To submit a Priest Letter of Good Standing Request, complete the online form at: Priest Letter of Good Standing Request Form.
To submit a Deacon Letter of Good Standing Request, complete the online form at: Deacon Letter of Good Standing Request Form.The forms may also be found at: www.dioceseofmarquette.org/forms.
TIME OF EASTER VIGIL
Please be advised that Bishop Doerfler has determined that the Easter Vigil (April 3, 2021) Mass times this year will begin no earlier than 9:00 PM Eastern time and 8:00 PM Central time. If you have any questions, please contact Deacon Tom Foye at firstname.lastname@example.org.
CHANGE IN ROMAN MISSAL WORDING
The CDW has issued a change in the wording of the conclusion in all Collects for Mass in the Roman Missal effective this Ash Wednesday, February 17th, 2021. The words “one God, for ever and ever” are simply replaced with “God, for ever and ever.” This change also effects all other Liturgical Rites such as Baptisms, Weddings, the Liturgy of the Hours, etc.
DEPARTMENT OF EVANGELIZATION & EDUCATION
SPRING STUDY DAY
This annual event will be held virtually on Tuesday, March 23 using Zoom. Our presenter this year is Everett Fritz, author of The Art of Forming Young Disciples. He will speak to us about the how and why of small group discipleship. You can register now by clicking here. A flyer for this event to be used as a bulletin insert can be found as Addendum #2. Please direct any questions to Denise Foye, email@example.com or (906) 227-9130.
Confirmation Masses this https://www.dioceseofmarquette.org/diocesanconfirmation spring will strictly follow the COVID-19 safety protocols. Consequently, more than one Mass in each vicariate will be celebrated. To ensure protocols are met, parishes with youth to be confirmed will be assigned a particular Mass for the conferral of the sacrament and attendance will be limited.
The Diocesan Confirmation will be open to all adults, youth younger than grade 11 who have permission from the bishop to be confirmed, and youth from vicariates other than St. Peter Cathedral Vicariate, St. Mary Norway Vicariate, and Holy Name of Mary Vicariate.
The dates are as follows:
St. Peter Cathedral, Marquette 3:30pm ET April 18, 2021
St. Peter Cathedral Vicariate Confirmations
St. Louis the King, Marquette 7:00 pm ET April 16, 2021
St. Joseph, Ishpeming 1:30 pm ET April 17, 2021
St. Paul, Negaunee 7:00 pm ET April 17, 2021
St. Mary Norway Vicariate Confirmations
American Martyrs, Kingsford 1:00 pm CT April 25, 2021
St. Mary & St. Joseph, Iron Mtn. 4:30 pm CT April 25, 2021
Holy Name of Mary Vicariate
St. Joseph, Sault Ste. Marie 1:30 pm ET May 2, 2021
St. Gregory, Newberry 6:00 pm ET May 2, 2021
Please use the Confirmation Application found on the diocesan website. (http://www.dioceseofmarquette.org/diocesanconfirmation). You will need all the information found on the Candidate Application form to register the youth from your parish. Register by clicking here. If you have any questions please contact Denise Foye, firstname.lastname@example.org or 906-227-9130.
PILGRIMAGE BULLETIN ANNOUNCEMENT
If you have space to fill in future bulletins, please consider running the pilgrimage announcement below from the Bulletin Section. If you have any questions, please contact Deacon Steve Gretzinger at email@example.com. Thank you!
PARISHES/SCHOOLS ELIGIBLE TO APPLY FOR PPP FOGIVENESS NOW
Parishes and schools were advised to wait to apply for PPP loan forgiveness in 2020 as lenders developed tools to make the application process more efficient. The Diocese now recommends parishes and schools contact their financial lending institutions to begin applying for PPP loan forgiveness in 2021. Please contact your lender for PPP loan forgiveness application requirements.
Please also find the attached form in Addendum #3 addressing frequently asked questions on PPP loan forgiveness.
Please contact Tim Thomas or Casey Banks if you have any questions regarding the PPP forgiveness process.
DISCONTINUATION OF FAMILIES FIRST CORONAVIRUS RESPONSE ACT LEAVE
As of January 1, no employer is required to continue FFCRA leave—it is completely optional. Only the payroll tax credit part of FFCRA is being continued, as an enticement to employers to continue it voluntarily.
If it creates a financial hardship for your parish, you should not continue offering FFCRA leave. If you choose to no longer offer FFCRA leave, please notify staff (in writing) that you will no longer be offering it. Parishes do not have to allege an exemption to stop offering FFCRA leave.
Of course, COVID absences will not go away. If employers wish to discontinue offering FFCRA leave, Tim Thomas recommends that they put out a one-page memo to staff explaining that FFCRA leave was discontinued effective 1/1/2021 and reminding everyone of the regular sick leave policies. Employers still have an obligation under the MIOSHA rules to ensure that employees with COVID symptoms do NOT come to work and NOT return to work until the CDC quarantine period has passed or they otherwise get a doctor’s clearance. Anyone without paid sick leave would take those days unpaid.
FLEXIBLE SPENDING ACCOUNTS & COVID-19 RELIEF
New Covid-19 relief legislation allowed Michigan Catholic Conference (MCC) to make changes to Flexible Spending Accounts–both health care and dependent care. The following changes will provide FSA participants more flexibility in using FSA contributions made in 2020 and on into the 2021 and 2022 plan years.
If you have general FSA questions and record election changes, please contact MCC Benefits at firstname.lastname@example.org or by calling 800-395-5565. Please contact Health Equity for more information on FSA rules and changes at 866-346-5800.
- Extended Carry-over DollarsMCC is increasing the FSA carryover amount for the 2020 and 2021 plan years, with all FSA funds carrying over to the following plan year. Even if participants did not re-enroll in an MCC FSA for 2021, they could use the funds remaining in their FSA accounts from the prior year. Unused balances from 2020 or 2021 plan years will roll-over to the following plan year after the claims run-out period ending March 31.
- Post-Termination Spend-Down FSA participants who terminate employment or those who are no longer eligible due to a change in status may be reimbursed from the unused balance for claims incurred post-termination through the end of the plan year. All qualifying reasons for the use of FSA funds continue.
- Dependent Care FSA Age LimitMCC is temporarily increasing the age for qualifying dependents from 13 to 14.
- Participants who had a qualifying dependent who turned (or will turn) 13 during the 2020 or 2021 plan years may be able to use any unused funds from those plan years for qualifying expenses for that child until they turn 14. To qualify for this relief, enrollment in the DCFSA before January 31, 2020, is required.
- FSA Election Changes for 2021For the 2021 plan year only, mid-year election changes are allowed for healthcare and dependent care FSAs. This allows enrollment, disenrollment, and changing of election amounts with the need for a life event. Elections cannot be reduced to below amount year-to-date contributed or claims paid.
BOOKKEEPER GUIDANCE ON MCC LAY EMPLOYEE RETIREMENT PLAN CREDIT ELIGIBILITY
Employees may be eligible to continue earning LERP Credited Service in 2020 and 2021. Please review the following administrative guidance from the Lay Employees’ Retirement Plan Pension Board to be sure you are updating your record accordingly.
Reduction of HoursEmployees who have had their scheduled hours temporarily reduced to less than 20 hours per week will remain eligible for the Lay Employees’ Retirement Plan, provided their hours will return to 20 or more per week prior to the end of 2021.
Employees who had their scheduled hours temporarily reduced to less than 20 hours per week in 2020 will remain eligible for the Lay Employees’ Retirement Plan, provided their hours returned to 20 or more per week before the end of 2020. Employees will continue to earn Credited Service, and units will continue to be charged for Lay Retirement based on earnings. Do not reduce their Scheduled Hours on your payroll system.
Employees who have had their scheduled hours reduced below 20 hours per week permanently or beyond the end of 2020 will not be eligible for Lay Retirement. Please update Scheduled Hours on your payroll system. The effective date of hours reduction must be included.
Lay-off/Furlough/Unpaid Leave of AbsenceEmployees normally eligible for Lay Retirement who have been temporarily laid-off (lay-off, furlough, or unpaid leave of absence) will remain eligible participants and continue to earn Credited Service. To be considered a temporary lay-off, there must be the intention to return the employee to work before by the end of 2021. If a decision is made in the future not to return an employee to active employment, their status should be “Terminated” effective the date of the decision not to bring them back to work.
Please be aware that the MCC benefit administration system interprets Leave or Lay-off as terminated. Bookkeepers should leave the employee in Active status on your payroll system if the employee continues to be eligible for Lay Retirement per the above.
If you have any questions regarding this matter, please contact the MCC Benefits Team at 800-395-5565.
As a reminder, clergy, religious, and lay employees (and any dependents) scheduled to work 20 or more hours a week are eligible to access MCC’s Employee Assistance Program (EAP), called Lifeworks. LifeWorks provides resources to eligible staff on a range of wellbeing issues. Employees can access resources, including a continually updated COVID-19 toolbox, through The LifeWorks website, available from within Employee Self-Serve.
Lifeworks is also able to assist with traumatic events. Please see Addendum #4 with helpful tips for coping after a traumatic event and how to support those impacted by trauma.
We encourage employees to take advantage of the LifeWorks EAP program; it is a particularly valuable resource for employees’ professional and personal wellbeing. Should you have questions or would like additional information, please click here, contact LifeWorks at 888-456-1324, or reach out to the MCC Benefits Team at 800-395-5565.
HEALTH PLAN SCAM PHONE CALLS
Please see the information in Addendum #5 regarding scam telephone calls from people posing as health plan representatives.
CONTACT DEPARTMENT OF ADMINISTRATION & FINANCE FOR HIRING ASSISTANCE
Parishes and schools are encouraged to contact the Administration & Finance department for hiring assistance. Diocesan staff will be available to assist pastors, pastoral coordinators, and school principals with hiring procedures, as well as providing advertising services for open positions.
Please remember that we are not to ask about the following during the hiring/interview process:
Those interested in hiring assistance should contact Tim Thomas at email@example.com or (906) 225-1141, ext. 114.
- Medical information
- Religion (unless the position requires that the applicant is Catholic) – Please ask HR first
- Height or weight
- Race, ethnicity, or color
- Marital or family status
PERFORMANCE EVALUATION FORMS
The Standardized Personnel Policy requires parishes and diocesan entities to conduct annual evaluations with all employees. Completed evaluation forms should be saved in each employee’s personnel file and noted in future parish audits. Please find Diocese of Marquette Performance Evaluation forms for supervisors and employees at http://dioceseofmarquette.org/forms. These forms have also been included as Addendum #6 and Addendum #7 of this communicator.
TAMPER EVIDENT COLLECTION BAGS
The diocese will make available a one-year supply of tamper-evident collection bags to any parish that has not previously implemented this procedure. Parishes that have instituted this process have indicated they appreciate the extra level of security for their weekly and special collections. Our independent auditors also strongly endorse this procedure. If you are currently using these bags and need to order more, please see the new order form in Addendum #8. Connover Packaging also redesigned the closure on its bags in the past year to improve the quality of tamper-evident containers. Please see Addendum #9 for a printable instruction sheet for first-time users or new collection volunteers. For more information or to get your initial supply contact Irene at firstname.lastname@example.org.
U.P. CATHOLIC NEWSPAPER COLLECTION - FEBRUARY 13TH-14TH, 2021
Parishes may take the optional UP Catholic Newspaper collection on February 13, 2021. Parishes should retain the proceeds of this collection to offset the expense of providing the newspaper to their parishioners. Please do not mail a check to the diocesan office for funds collected. Please find a bulletin insert for this collection in the Bulletin Announcement section of this communicator.
Parishioners can also donate to this collection online by visiting https://osvonlinegiving.com/1589/DirectDonate/77917.
MARQUETTE DIOCESAN CATHOLIC SCHOOLS COLLECTION - FEBRUARY 17TH/21ST, 2021
Parishes may hold the Marquette Diocesan Catholic Schools collection on February 17 (Ash Wednesday) or February 21 (first Sunday of Lent). Please find a bulletin insert for this collection in the Bulletin Announcement section of this communicator. Parishioners can also donate to this collection online by visiting https://osvonlinegiving.com/1589/DirectDonate/77891.
While not a diocesan collection, parishes are also encouraged to participate in the CRS Rice Bowl Lenten initiative in 2021. Materials and information can be found at crsricebowl.org.
ST. JOSEPH ASSOCIATION (GOOD SHEPHERD SUNDAY) COLLECTION
Make plans now to promote the annual Good Shepherd Collection scheduled to be taken up the weekend of April 24/25 in all parishes. Materials to promote the collection will be emailed to all pastors, associate pastors, and pastoral coordinators on March 8, 2020.
COLLECTION REMITTANCE DEADLINES
Several diocesan collections are held in the early part of the new year. Please be sure to mark collection remittance deadlines on your calendar to ensure parishioner donations are transferred to individual organizations promptly for maximum impact. Please contact Irene McCauley with questions regarding parish remittance deadlines.
Parishes held the Mission Collection on January 10, 2021, to support the Black & Indian Mission, Catholic Home Mission, Solidarity Fund for the Church in Africa, and the Propagation of the Faith. Please remit collection funds to the Diocese no later than February 28, 2021.
On February 14, parishes will hold the optional U.P. Catholic Newspaper collection. Parishes should retain the proceeds of this collection to offset the expense of providing the newspaper to their parishioners. Please do not mail a check to the diocesan office for funds collected.
The Marquette Diocesan Catholic Schools Collection 2021 will be held on February 17 (Ash Wednesday) or February 21 (first Sunday of Lent). Please remit funds to the Diocese by April 30, 2021.
2022 COLLECTION SCHEDULE
Please see the Diocesan Collection Schedule for 2022 included in Addendum #10. This schedule and corresponding sample envelopes have been mailed to parish-identified envelope companies. If you have any questions about the 2022 Collection Schedule, please contact Irene McCauley.
ANNUAL INVESTMENT POOL VIRTUAL CONFERENCE
Please mark your calendars now to attend the Annual Investment Pool Virtual Conference. This year’s conference will be held on June 29, 2021 from 4:00-6:00 p.m. ET. Additional registration details will be sent to all parishes in the coming months.
Looking for financial assistance with your college education? Applications are now being accepted for the 2021 Bibianne Bessette Scholarship Fund. The scholarships aid graduating high school seniors who are pursuing a college or vocational education at an accredited degree-granting institution. Consideration is based on academic achievement.
Applicants must complete the online application found at http://www.dioceseofmarquette.org/bbscholarshiplink, and send an Official Transcript and ACT/SAT scores (if applicable) via postal mail to Bessette Scholarship Fund, Diocese of Marquette, 1004 Harbor Hills Drive, Marquette, MI 49855 or email transcripts to Irene McCauley. We understand that not all students will be taking the SAT and/or ACT in 2021. Applicants who will not take SAT or ACT exams may indicate this status on their application form to confirm their scholarship eligibility. Applications must be received no later than March 15, 2021. Please contact Irene McCauley with any questions on Bessette Scholarship requirements at 906-227-9135.
THE LOF FAITH GRANTS
The LOF Faith Formation Grant application is now available at www.LegacyofFaith.net. Submission deadline is April 1st for programs implemented between July 1, 2021 and June 30, 2022. Contact Angelina email@example.com for assistance.
DEPARTMENT OF STEWARDSHIP & DEVELOPMENT
LEGACY OF FAITH CATHOLIC SERVICE AWARDS
Nominations are open for the 2021 Catholic Service Award. Parishes are encouraged to nominate a parishioner for the 2021 LOF Catholic Service Award. The award recognizes lifetime dedication and service to the Catholic Church and provides a $250 LOF grant for parish faith formation. The deadline to submit is May 1st!
Click here to see the latest issue. Share in whole or in part on your own parish website, Facebook page, or emails to parishioners. Invite followers to subscribe here. We do not share subscriber emails outside of our organization.
WHAT DOES THE CARES ACT EXTENSION MEAN FOR YOU?
Important information to share with your parishioners! A couple of key provisions of the CARES (Coronavirus Aid, Relief, and Economic Security) Act were extended into the new year (and, in one case, increased). Please use the bulletin insert Addendum #11. If you do not already have the planned giving link on your parish website, please consider adding it as one means of informing and inviting parishioners to plan a bequest gift to your parish. This interactive site is updated quarterly with new tax laws, in-depth explanation of giving strategies, local donor stories and more. The link is: https://dioceseofmarquette.planmygift.org/.
Please consider running any or all of these as filler items in your bulletins.
Thank you! – Deacon Steve Gretzinger / firstname.lastname@example.org
The Catholic Diocese of Marquette presents a PILGRIMAGE TO POLAND!
Join Spiritual Director Father Ryan Ford and hosts Dcn. Steve & Jackie Gretzinger on an amazing Journey deeper into God’s Divine Mercy & Infinite Grace! Tentative travel dates: October 5 - 13, 2021. For more information call Laura at 906-228-6355 or visit: https://gateway.gocollette.com/link/989418
The Catholic Diocese of Marquette presents a PILGRIMAGE TO PORTUGAL, SPAIN AND FRANCE!
Join Most Reverend John F. Doerfler and hosts Dcn. Steve & Jackie Gretzinger on an amazing Marian pilgrimage to Fatima, Aljustrel, Valinhos, Alba de Tormes, Avila, Cathedral of Burgos, Monastery of Santa María Real de las Huelgas, Lourdes, Grotto of Massabielle, Manresa, Barcelona, La Sagrada Familia, and more. Tentative travel dates: April 18 - 29, 2022. For more information call Laura at (906) 228-6355 or visit: https://gateway.gocollette.com/link/1041357
The Catholic Diocese of Marquette presents a PILGRIMAGE TO IRELAND!
Join Spiritual Director Father Corey Litzner and hosts Dcn. Steve & Jackie Gretzinger on an amazing journey to the Green Isle. Whether we’re enjoying an evening of traditional Irish song and dance, taking in unrivaled views of the Cliffs of Moher, or touring sites like St. Patrick’s Cathedral, Kylemore Abbey - a stunning Benedictine monastery and even celebrating Mass at the Marian Shrine of Knock, this trip will fill you with laughs & wows! Tentatively: FALL OF 2022.
For more information contact Dcn. Steve & Jackie at (906) 863-7460 / email@example.com.
COLLECTION FOR THE U.P. CATHOLIC NEWSPAPER
Support your parish by supporting The U.P. Catholic Newspaper collection on February 14, 2021. Your donation goes to your parish to help pay its portion of the subscription cost for the diocesan newspaper, which is mailed to all registered Catholic households. If your parish does not take up this collection, you can still contribute by placing your donation in an envelope marked “The U.P. Catholic Newspaper” and dropping it in your parish collection basket or at your parish office. You can also donate to this collection online by visiting https://osvonlinegiving.com/1589/DirectDonate/77917.
COLLECTION FOR DIOCESAN CATHOLIC SCHOOLS
The Marquette Diocesan Catholic Schools collection is February 17 (Ash Wednesday) or February 21 (first Sunday of Lent). Funds from this collection support all nine of our Catholic Schools in their mission to teach our Catholic Liberal Arts curriculum, which forms our children both spiritually and academically. Your support provides critical tuition assistance for families who might not otherwise be able to send their children to a Catholic school. An envelope has been provided for registered parishioners to participate in this year’s collection. You can also donate to this collection online by visiting https://osvonlinegiving.com/1589/DirectDonate/77891. We thank you in advance for your generous support of Catholic Schools in the Diocese of Marquette!