May Diocesan Communicator
No. 5/2021

Note:  Please contact Sheila Wickenheiser at 800-562-9745 ext. 131 for questions/problems regarding receipt of the Diocesan Communicator.  The Communicator is available on the Diocesan website at www.dioceseofmarquette.org

Inside

Office of the Bishop
Mass Stipends and Mass Intentions
Prayer Intention Card Mailing from the Bishop


Department of Ministry Personnel
Safe Environment Notice
 

Department of Evangelization & Education
Fall Confirmations
 

Communication Services
Sacraments and RCIA Photos
 

Financial Services
2021-2022 Benefit and Insurance Rate Information
Standardized Personnel Policy Reminder
Internal Control Policy Changes Include Required Tamper Evident Bag Use and Limits to Parish Checking Accounts
2020 Parish Annual Financial Report (PAFR)
Annual Investment Pool Virtual Conference
World Church Combined Collection – June 12/13th, 2021
 

Department of Stewardship & Development
Legacy of Faith News & Deadlines
Development Roundtable – Communications Show & Tell
Stewardship E-News
New Content on our Planned Giving Website
 

Bulletin Announcements
World Church Combined Collection – June 12/13th, 2021
 

Addenda
Addendum #1 - Annual Update for Benefits 2021-22
Addendum #2 - Supplemental Personnel Policies
Addendum #3 - 04-01-21 Internal Control Policy
Addendum #4 - 04-01-21 Tamper Evident Bag Procedures
Addendum #5 - CONNOVER XT Church Order Form
Addendum #6 - How to Seal XT Closure Bags
Addendum #7 - World Collection Bulletin Insert 2021
Addendum #8 - May 2021 Diocesan Communicator (old-style format)
 

IMPORTANT DATES & DEADLINES
  • 6/12/2021        World Church Collection (Administration & Finance)
  • 6/13/2021        World Church Collection (Administration & Finance)
  • 6/15/2021        St. Joseph Association Collection Remittance Deadline (Administration & Finance)
  • 6/29/2021        Annual Investment Pool Virtual Conference (Administration & Finance)
  • 7/31/2021        World Church Collection Remittance Deadline (Administration & Finance)
  • 8/14/2021        National Church Collection (Administration & Finance)
  • 8/15/2021        National Church Collection (Administration & Finance)
  • 8/31/2021        Parish Annual Financial Report Deadline (Administration & Finance)
  • 9/1/2021          Supplemental Personnel Policy Change Deadline (Administration & Finance)
 
OFFICE OF THE BISHOP
Bishop John F. Doerfler
 
MASS STIPENDS AND MASS INTENTIONS
Just a reminder:  Any parish that has more Mass intentions and Mass stipends than they can satisfy in a year should send the Mass intentions and corresponding Mass stipend check to the diocesan office c/o:  MaryAnn Bernier, Office of the Bishop, 1004 Harbor Hills Drive, Marquette, MI  49855   You will receive a letter acknowledging our acceptance of the responsibility to see that the Mass intentions are celebrated.  The Mass intentions and stipends will be distributed to senior priests of the diocese who celebrate Masses or may be distributed to parishes who are in need of Mass intentions.  (Canon 953 No one is permitted to accept more offerings for Masses to be applied by himself than he can satisfy within a year).
 

PRAYER INTENTION CARD MAILING FROM THE BISHOP
Coming up in mid-June, the annual “Prayer Intention Card” mailing from the Bishop’s Office will be direct-mailed to all registered households. Helping to fulfill one of his primary obligations, to pray for the people of the Diocese of Marquette, Bishop John Doerfler invites parishioners to send personal prayer requests. Returned prayer cards are kept in his private chapel, where he will pray for the intentions for the next year. Please encourage your parishioners to respond. A bulletin announcement is included for your convenience.
 
DEPARTMENT OF MINISTRY & PERSONNEL
 
SAFE ENVIRONMENT NOTICE
There will not be in-person Protecting God’s Children training in the Fall of 2021. The training is available as an on-line course. Accommodations can be made for those without access to a computer or internet service. Please remember that all employees, including clergy and, most volunteer positions require a completed background check and the VIRTUS Protecting God’s Children training prior to an offer of employment can be made or actively volunteering.  If you have an employee or a volunteer that needs to complete the training or, if you have any questions, please e-mail Martha Tomasi at mtomasi@dioceseofmarquette.org.
 
DEPARTMENT OF EVANGELIZATION & EDUCATION
Mark Salisbury
 
FALL CONFIRMATION REGISTRATION
Registration for the Fall Confirmations will be opening June 1.  They are scheduled as follows: 
 
  • St. Mary Rockland Vicariate         Our Lady of Peace Ironwood, Sept. 12, 3pm CT  Registration deadline - Sept. 1
  • St. John Neumann Vicariate         St. John Neumann, Spalding, Sept. 19, 2pm CT  Registration deadline - Sept. 10
  • St. Joseph-St. Patrick Vicariate    St. Joseph-St. Patrick Escanaba, Oct. 3, 2pm Registration deadline - Sept. 24
                                                              All Saints, Gladstone, Oct 3, 6 pm  Registration deadline - Sept. 24
  • Most Holy Name of Jesus Vicariate  St. Paul Calumet, Oct. 10, 3pm  Registration deadline - Oct. 1
 
If you have any questions regarding Confirmation, please do not hesitate to contact Denise Foye, dfoye@dioceseofmarquette.org or 906-227-9130. 
 
COMMUNICATION SERVICES
John Fee

SACRAMENTS AND RCIA PHOTOS
Sacraments will publish soon. Please send photos of First Communion, Confirmation and RCIA groups for publication in The U.P. Catholic’s annual Sacraments and RCIA issue by June 18, 2021. Be sure to list names (left to right) front row, second row, third row, back row, etc. Photos may be sent by e-mail to news@dioceseofmarquette.org or mailed to The U.P. Catholic, 1004 Harbor Hills Dr., Marquette, MI 49855.
 
FINANCIAL SERVICES
Tim Thomas

2021-22 BENEFIT AND ISURANCE RATE INFORMATION
Please find 2021-22 Benefit and Insurance rate information in Addendum #1 of this Communicator. If you have any questions regarding rate changes, please contact Casey Banks at cbanks@dioceseofmarquette.org.
 

STANDARDIZED PERSONNEL POLICY REMINDER
All parishes and missions are reminded that changes to the supplemental portion of the Standardized Personnel Policy are due to the Diocese by September 1, 2021. Any parishes planning to add or remove sections which affect benefits administered by Michigan Catholic Conference (including short-term or long-term disability benefits, as well as health, dental, vision, or life insurance coverage) should also contact MCC by no later than September 1st to ensure that these benefit changes are processed for the 2021-2022 fiscal year.
 
If you are unsure of whether your parish submitted changes to its supplementary personnel policies, please contact Irene McCauley to verify that your policy was received and approved. All parishes must submit parish supplemental policy drafts to imccauley@dioceseofmarquette.org before implementing new policies at their parishes. Once supplemental policies are approved by the Diocese, copies will be returned to the parish for approval by the pastor and parish finance council before taking effect.
 
Parish bookkeepers are also reminded that all parish employees must also sign policy acknowledgement forms to be recorded in employee personnel files. 
 
A copy of the supplemental personnel policies can be found on the diocesan website at http://www.dioceseofmarquette.org/administrativepolicies and in Addendum #2 of this Communicator.
 

INTERNAL CONTROL POLICY CHANGES INCLUDE REQUIRED TAMPER EVIDENT BAG USE AND LIMITS TO PARISH CHECKING ACCOUNTS
Bishop Doerfler promulgated an updated Internal Control Policy, effective April 1, 2021. The policy can be found on the diocesan website at http://www.dioceseofmarquette.org/administrativepolicies and in Addendum #3.The updated policy requires the use of tamper-evident collection bags to improve security for weekly and special collections and limits the number of parish bank accounts to only those absolutely required. There should only be one checking account.
 
For those parishes who have not already instituted procedures using tamper-evident collection bags, please contact the Diocese now to receive a one-year supply for your church and refer to Addendum #4 for use procedures. If you are already using these bags and need to order more, please see the new order form in Addendum #5. Connover Packaging also redesigned the closure on its bags in the past year to improve the quality of tamper-evident containers. Please see Addendum #6 for a printable instruction sheet for first-time users or new collection volunteers. For more information or to get your initial supply contact Irene at imccauley@dioceseofmarquette.org.
 

2021 PARISH ANNUAL FINANCIAL REPORT (PAFR)
The 2021 Parish Annual Financial Report will be available online on the Diocesan website at dioceseofmarquette.org/pafr on June 15th, 2021. PAFR submissions will be due to the Diocese by August 31st, 2021 and must include a Statement of Financial Position/Balance Sheet and Statement of Revenue & Expense/Income Statement attachment for each parish submission. Please contact Irene McCauley at imccauley@dioceseofmarquette.org or at 1-800-562-9745, ext. 135 with questions on PAFR submission requirements or for general form assistance.
 

ANNUAL INVESTMENT POOL VIRTUAL CONFERENCE
Please mark your calendars now to attend the Annual Investment Pool Virtual Conference.  This year’s conference will be held on June 29, 2021 from 4:00-6:00 p.m. ET.  Please use the following link to register for this event: https://form.jotform.com/70323169336151.
 

WORLD CHURCH COMBINED COLLECTION - JUNE 12/13TH, 2021
All parishes in the Diocese of Marquette will be taking up the 2021 World Church Collection on June 12/13th, 2021. The World Church Collection supports the following outreach ministries to the Universal Church: the Catholic Relief Services Overseas Fund, the Holy Land & National Communications collection, and the Peter’s Pence collection (Collection for the Holy Father). Parish bookkeepers are advised to divide unspecified World Church fund donations evenly between the three individual collections using the Collection Counting Sheet. Bookkeepers may then complete their Combined Collection Transmittal forms to include with their payment to the Diocese. These collection resources can be found at dioceseofmarquette.org/administrativepolicies. Please make checks out to “Diocese of Marquette-World Church Collection.”
 
Please see the Bulletin Announcements section for an announcement that can be placed in your parish bulletins to promote this collection.  Parishes may also print and use the Addendum #7 World Church Collection flyer as an optional bulletin insert. Thank you for your attention to this very important matter.
 
DEPARTMENT OF STEWARDSHIP & DEVELOPMENT
Terri Gadzinski

LEGACY OF FAITH NEWS & DEADLINES
  1. Due June 30, 2021: Faith Formation 2020-2021 Grant Evaluations. If you received an LOF grant in 20200-2021, please submit your evaluations. Click here to complete your grant evaluation. If you were unable to use all or part your grant, please contact Angelina for further instruction.
  2. Due June 15, 2021: Catholic School 2020-2021 Grant Report. Click here to complete your report.
  3. 2021-2022 New Grant Awards. Thanks to all who submitted applications for Faith Formation and Welcome Back grants. Announcements will be made in May and payments in July.
  4. Nominations for 2021 Catholic Service Award are now closed. Consider nominating someone for the 2022 award – those nominations are due May 1, 2022. 

DEVELOPMENT ROUNDTABLE - COMMUNICATIONS SHOW & TEL
By popular demand, the April 30, 2021 Zoom Roundtable was recorded and is now available on our website, along with related presentation slides.  Learn more about the various communications roles within our parishes and the best practices they are using for communications that are clear, informative and compelling.
 

STEWARDSHIP E-NEWS
Click here to see the latest issue. Share in whole or in part on your own parish website. Facebook page, or emails to parishioners. Use this link in emails, parish bulletin, website and more to invite your parishioners to subscribe, use this link: https://dioceseofmarquette.flocknote.com/Stewardship/notes. We do not share subscriber emails outside of our organization.

NEW CONTENT ON OUR PLANNED GIVING WEBSITE  
BULLETIN ANNOUNCEMENTS
 
ASK BISHOP JOHN DOERFLER TO PRAY FOR YOU
A direct mailing will be sent to all registered households from Bishop John Doerfler in mid-June.  Helping to fulfill one of his primary obligations, to pray for the people of the Diocese of Marquette, Bishop John Doerfler invites parishioners to send personal prayer requests. Returned prayer cards are kept in his private chapel, where he will pray for your intentions for the next year.
 

WORLD CHURCH COMBINED COLLECTION - JUNE 12/13TH, 2021
Catholic Relief Services Overseas Fund
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Funds will help six Catholic agencies to provide relief and support to struggling communities and to work toward peace and reconciliation among our marginalized brothers and sisters here and around the world. 

Holy Land & National Communications Collection
The political, religious, and military challengers in the Holy Land are more complex than ever. The wars, unrest, and instability have been especially hard on Christians. The Holy Land Collection offers hope to the Holy Land Christians in these times of hardship. The National Communications collection helps connect people to Christ, here and around the world, through the internet, television, radio, and print media. A portion of the funds collected will remain here in the Diocese of Marquette to support our local efforts.

Peter’s Pence Collection (Collection for the Holy Father)
The Peter’s Pence Collection enables the Holy Father to respond with emergency financial assistance to requests to aid the neediest throughout the world—those who suffer as a result of war, oppression, and natural disasters. It likewise provides the faithful with a tangible opportunity to not only empower the weak, defenseless, and voiceless, but also sustain those who suffer.
 
 
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